Membership Terms & Conditions
Calvin Holdings, LLC d/b/a Leander Athletic Club (LAC) Guest and Member Policies/Terms of Use
In pursuit of maintaining a secure, health-conscious, and inclusive environment for our esteemed members, their families, and guests, Leander Athletic Club (LAC) has established the following policies and procedures. These guidelines are subject to periodic updates by LAC, with any revisions promptly posted on our platform. Applicable to all facets of our facilities, including outdoor areas, parking lots, waiting zones, refreshment areas, as well as wellness and fitness zones, these policies aim to ensure a positive experience for every visitor to our Club.
Kindly review these Terms of Use conscientiously and adhere to them voluntarily, as our primary objective is to offer an enjoyable experience to all members, their families, and guests.
These Terms of Use play a pivotal role in sustaining the effective operation and prosperity of our Club. LAC retains the right to inform any member, family member, or guest of policy violations and to take appropriate measures to ensure compliance. Such measures may include the suspension of membership or guest privileges, or in cases of serious or repeated violations, termination of membership.
Certain policies are specific to designated areas, as outlined below. Additional policies may be instituted for a particular area or event as required.
When participating in exercise or wellness activities at our facility, it is imperative to maintain proper hydration and consider individual physical conditions and any limitations resulting from injury, age, inexperience, or other factors. We advocate for bringing water, wearing suitable attire, pacing oneself, seeking assistance when needed, and taking breaks or discontinuing activities at one’s discretion during physical exercise at our facility. Your health and fitness journey will benefit from consistency and support, including the tools and guidance provided by us as a valuable resource.
General Policies – Applicable to ALL Areas:
Check-in Requirement: All members, their family members, and guests must check in at the front desk before further engagement within the club.
Health and Safety Measures: We employ reasonable means to protect the health and safety of our members, guests, and staff. Upon check-in, we may request information related to exposure, infection, illness, sickness, or disease, particularly with respect to COVID-19 and SARS-CoV-2.
Clothing must be worn in all common areas. Clothing is defined as clothing that covers your chest and lower body, including shirts, shorts, skirts, pants, sports bras, and leggings appropriate for workouts if participating in Fitness Areas; and reasonable clothing sufficiently covering your body if participating in the Wellness Center. Shoes are mandatory in the fitness facility and common areas.
Prsonal property. Every person, including children, is responsible for their own personal property, whether left in their automobile, or brought into the facility, and we are not liable for any loss or damages to personal property. Lockers will be available for temporary use. Lockers will be cleaned out overnight and any property left behind will be held onsite for 48 hours. After 48 hours these items will then be donated if not claimed.
Only water is permitted inside the saunas. No other beverages or food are permitted inside the saunas.
Children under the age of 18 are only allowed in the fitness or wellness areas if they are a member in good standing. Must be 13 years or older to be in the main gym. Children12 and under may not accompany their parents or other adults and ‘wait’ for the member(s) during workouts in our facility. We do not allow any children to be on our facility grounds unsupervised unless in a kid’s class led by a trainer.
Proper respect for others using our club is expected in encouraged. Our club will not endorse or allow disruptive members or their guests to engage in any inappropriate noise, harassment of others at the facility, such as but not limited to unwelcome interference with another person’s activities, arguments, or use of profanity. No sexual harassment or discrimination against others will be acceptable at LAC.
We have a non-smoking/non-vaping/non-tobacco use facility. Please refrain from any of these activities while at our club.
We have a no-alcohol policy while using or visiting our facility, unless there is a special event which LAC has given permission for alcohol to be served on a limited basis under certain terms and conditions for those events. If you are allowed to consume any alcoholic beverage at our facility at a special event and do so, we recommend you not operate an automobile, and arrange a designated driver, and that you not engage in any vigorous physical activity.
If you have a complaint regarding these policies or any person violating these policies, please bring it to the attention of management for the LAC agents to be aware and resolve.
LAC reserves the right to increase any dues annually on the basis of up to 3% per year without requiring any member to re-execute any contract. Any increase over this amount will be agreed to in writing between parties.
Reservations are required for all classes. We request that you arrive a few minutes early to prepare your space and equipment for a class.
NO SHOW/CANCELLATION POLICY: Effective December 1st, 2024, there is a no show/cancellation policy. Please only book a spot for a class you know you will be present at.
GENERAL RULES AND REGULATIONS FOR ALL MEMBERS: LAC in its sole discretion reserves the right to refuse to admit or request at any time that any member or member’s guest leaves the premises if any of the following rules are violated. No member is permitted to train another member for compensation, only LAC Trainers or Employees are allowed to train members. No member shall be disruptive, disorderly, loud, harassing, or abusive. No solicitation by members or guests is permitted in or around the LAC facility. Appropriate, clean workout clothes and athletic shoes are required, including a workout towel. No bare feet, sandals, or street shoes are allowed in workout areas. No reckless use or abuse of the equipment will be allowed. No food items or shakes allowed in the workout areas. No glass containers are allowed. Personal items and belongings should be locked while not in use. LAC owns all lockers and has the right to remove any lock left on lockers overnight. Proper identification and proof of membership may be required by LAC. Headphones are required for personal music. No loud, offensive, distracting or abusive communication or language is allowed by members. You agree to maintain your own automobile liability and personal property insurance to ensure your vehicle and personal property.
MEDIATION: You agree that you will submit any dispute you have with LAC to mediation in an attempt to resolve it, prior to bringing any dispute against LAC, its owners, agents, employees or assigns.
TERMINATION: Your membership may be automatically terminated ii you fail to follow any term and condition of this contract including the posted rules onsite, if you fail to pay as agreed, or in the sole discretion of LAC management your conduct is improper or harmful to the best interest of LAC and its members. Termination is effective when you are provided with a written notice to you personally or you receive a written notice at your address.
MEMBERSHIP LEVEL CHANGE: Membership levels can be changed at any time. In order to be effective for the subsequent month, written notice of the request must be received by at least 15 days prior to the month of the upgrade/downgrade in person, by email at sarahbeth@leanderathleticclub.com or mailed notice to LAC to 190 N. Bagdad Road, Bldg. D-1, Leander, TX. 78641
RENEWAL RULES/ACCOUNT TERMINATION: To cancel this membership, you must provide written request to cancel, which must be received by at least 30 days for those on a 30-day membership and 28 days for those on a 28-day membership before your next payment is in person, AT LAC. Your account must be in good standing in order to cancel.
GUEST POLICY: At its sole discretion, LAC may adopt a fee for members’ guests to pay each time they visit the club. Any guest must sign a release prior to entering the facility and engaging in activity at the LAC facility.
FITNESS AREAS POLICIES
Please be respectful of others in the Fitness Areas. After use of equipment or weights, please wipe down and replace the equipment to the original settings and the weights to their original location. Please do not monopolize any certain equipment, and after certain reasonable repetitions on a specialized piece of equipment, rotate to another machine to allow others to fully benefit from various machines as well as yourself.
Members must use their own earbuds or headphones if they wish to listen to their own music or talk on a cellphone. If you use your cellphone while working out, please keep your conversations as quiet as possible to not disturb others.
When using equipment, please ask for assistance from an LAC agent if you do not know how to operate it, or follow the instructions given by a trainer of LAC. Please refrain from dropping weights.
SAUNAS & COLD PLUNGE TANKS
SAUNAS: For use of the Saunas, you must check-in at the front desk prior to using the saunas, and/or sauna lounges. Once you have finished your sauna session, you must check out at the front desk. You must always wear either workout clothing or a bathing suit in the sauna. A towel is not considered clothing.
COLD PLUNGE: Members take full responsibility for their well-being during their use of the cold plunge. Members should inform the staff if they feel unwell. Members should limit the use of cold plunge to 3 minutes.
TOWEL AND ROBE: Members should bring their own towels. You may purchase towels and robes at the front desk.
LOCKER ROOMS
We will provide these areas for our members, their guests, and families only. Absolutely no photographs or videos may be taken inside our locker rooms or showers at any time. Please respect the privacy of others in these areas to the greatest extent possible so that all are comfortable in this common area.
Leander Athletic Club (LAC) Pregnancy Policy
Leander Athletic Club (LAC) is committed to providing a safe and supportive environment for all its members, including pregnant women. This policy is designed to ensure the well-being and comfort of expectant mothers while promoting a healthy and active lifestyle during pregnancy.
General Guidelines:
Before engaging in any exercise regimen, pregnant members are strongly encouraged to consult with their healthcare provider to assess their individual fitness levels and determine the suitability of specific activities.
Pregnant women should inform fitness instructors about their condition, allowing for appropriate modifications to exercise routines to accommodate their changing needs and ensure safety.
Listen to Your Body:
Members are advised to pay close attention to their bodies during workouts. If any exercise causes discomfort or pain, it should be discontinued immediately, and guidance sought from fitness staff.
Staying adequately hydrated and maintaining a nutritious diet are crucial during pregnancy. Pregnant members are encouraged to bring water and snacks to the facility and consume them as needed.
Wearing comfortable and breathable workout attire is recommended. Supportive footwear is essential, especially during activities that involve weight-bearing exercises.
Pregnant members may participate in group fitness classes with modifications as suggested by instructors. It is essential to inform class instructors about the pregnancy for tailored guidance.
Special Considerations:
Activities with a high risk of falling, abdominal trauma, or excessive joint stress may need to be modified or avoided. Members should consult with fitness staff for guidance.
Pregnant members are advised to refrain from using saunas and hot tubs due to the potential risk of overheating, which may be harmful to the developing fetus.
Periodic check-ins with healthcare providers are encouraged to monitor the progress of the pregnancy and adjust exercise routines accordingly.
Freezing Membership:
Pregnant members have the option to freeze their membership for a designated period, allowing flexibility during pregnancy. A nominal fee of $30 per month will apply.
Acknowledgment:
By continuing to attend Leander Athletic Club during pregnancy, members acknowledge that they have read and understood the Pregnancy Policy. LAC reserves the right to update or modify this policy as necessary to ensure the safety and well-being of all members, including pregnant women.
Note: The specific details such as the fee for freezing membership and any other amounts should be determined based on the club’s existing policies and practices.
Leander Athletic Club (LAC) Membership Refund Policy
Leander Athletic Club (LAC) understands that unforeseen circumstances may arise, leading members to relocate, experience permanent disability, or face unfortunate events such as death. In recognition of these situations, LAC has established a Membership Refund Policy to provide a fair and reasonable resolution for affected members.
Eligibility Criteria:
This policy applies to LAC members who have paid their annual membership fees in full and subsequently face one of the following situations:
– Moving of Residence: Members who need to relocate to a new residence that is beyond a reasonable commuting distance from Leander Athletic Club facilities.
– Permanent Disability: Members who experience a permanent disability that prevents them from participating in club activities.
– Death: In the unfortunate event of a member’s passing.
Refund Percentage:
Under this policy, members meeting the eligibility criteria will be entitled to a refund equal to half (50%) of the remaining annual membership fees. The remaining membership fees are calculated based on the unused portion of the annual membership period.
Application Process:
To initiate the refund process, eligible members or their authorized representatives must submit a written request to the LAC administration along with supporting documentation, such as proof of residence change, medical records indicating permanent disability, or a death certificate.
Deadline for Refund Requests:
Refund requests must be submitted within 30 days of the occurrence of the eligible event (e.g., relocation, disability, death).
Review and Approval:
The LAC administration will review each refund request on a case-by-case basis. The decision to grant a refund will be based on the documentation provided and adherence to the eligibility criteria.
Payment Process:
If the refund request is approved, LAC will process the refund within 45 days of receiving the request. The refund will be issued using the same method of payment used for the original membership fee.
Exceptions:
This policy applies specifically to members who have paid their annual membership fees in full. Members with outstanding dues or fees will not be eligible for refunds until all outstanding balances are settled.
Policy Review:
This policy will be reviewed periodically, and amendments may be made as deemed necessary by the LAC administration.
By participating in LAC and paying the annual membership fees, members acknowledge and agree to the terms and conditions outlined in this Membership Refund Policy.
Credit Card Decline Policy:
In the event of a credit card decline, Leander Athletic Club (LAC) has instituted a charge of $35 per day until the outstanding payment is rectified. This charge is designed to account for the administrative costs associated with resolving declined transactions. Members are encouraged to promptly update their payment information to avoid incurring additional charges.
Membership Freeze Fee:
Leander Athletic Club (LAC) offers the convenience of freezing membership for a temporary period, with a nominal fee of $30 per month applicable. This option allows members to temporarily suspend their membership without losing any accrued benefits. To initiate a freeze, members should contact the front desk or use the online portal and provide sufficient notice. Freezing will only be available for medical issues with a medical note.
Supervision Requirement for Minors:
For the safety and well-being of minors engaging in exercise activities within Leander Athletic Club (LAC), it is a mandatory policy that parents or legal guardians must be present within the gym complex. This supervision requirement ensures that minors receive appropriate guidance and support during their workouts, maintaining a secure and conducive environment for their fitness activities.
Damages and Financial Responsibility:
Members are responsible for the care and proper use of all equipment and facilities at Leander Athletic Club (LAC). In the event of damage to any property, including but not limited to mirrors, exercise machines, or other amenities, the member involved will be held financially responsible for the repair or replacement costs. It is imperative that members report any damages immediately to the club staff.
This policy is in place to maintain the quality and functionality of our facilities for the benefit of all members. We appreciate your understanding and cooperation in upholding these standards, contributing to a positive and well-maintained fitness environment at Leander Athletic Club.
CANCELLATION AND REFUND NOTICE.
(1) ‘NOTICE TO PURCHASER; DO NOT SIGN THIS CONTRACT UNTIL YOU READ IT OR IF IT CONTAINS BLANK SPACES.”
(2) “IF YOU DECIDE YOU DO NOT WISH TO REMAIN A MEMBER OF THIS HEALTH SPA, YOU MAY CANCEL THIS CONTRACT BY MAILING TO THE HEALTH SPA BY MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DAY YOU SIGN THIS CONTRACT A NOTICE STATING YOUR DESIRE TO CANCEL THIS CONTRACT. THE WRITTEN NOTICE MUST BE MAILED BY CERTIFIED MAIL TO THE FOLLOWING ADDRESS: LAC at 190 N. Bagdad Road, Bldg. D-1, Leander TX. 78641.“
(3) ‘IF THE HEALTH SPA GOES OUT OF BUSINESS AND DOES NOT PROVIDE FACILITIES WITHIN 10 MILES FROM THE FACILITY IN WHICH YOU ARE ENROLLED, YOU MAY:
(4) ‘IF YOU DIE OR BECOME TOTALLY AND PERMANENTLY DISABLED AFTER THE DATE THIS CONTRACT TAKES EFFECT, YOU OR YOUR ESTATE MAY CANCEL THIS CONTRACT AND RECEIVE A PARTIAL REFUND OF YOUR UNUSED MEMBERSHIP FEE BY MAILING A NOTICE TO THE HEALTH SPA STATING YORU DESIRE TO CANCEL THIS CONTRACT. THE HEALTH SPA MAY REQUIRE PROOF OF DISABILITY OR DEATH. THE WRITTEN NOTICE MUST BE MAILED BY CERTIFIED MAIL TO THE FOLLOWING ADDRESS: LAC AT 190 N. BAGDAD ROAD, BLDG. D, LANDER TX. 78641.
Refund Calculation: If you cancel your membership under the above sections, you will receive a prorated refund calculated by multiplying the number of months remaining on your term by the gross monthly payment, which is arrived at by adding your prepaid dues due and initiation fee divided by the total number of months in your prepaid term.
You may also be entitled to file a claim for a refund of your unused membership fees against the bond or other security posted by LAC with the Texas Secretary of State. To make a claim against the security, send a copy of your contract, together with proof of payments made on the contract to the Texas Secretary of State. The written notice must be mailed by certified mail to the following address: Office of the Secretary of State, Statutory Documents Section, P.O. Box 12887, Austin, TX 78711-2887.
HEALTH SPA REGISTRATION # 20240175
You are entitled to a receipt for your payment.
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