Leander Athletic Club, LLC Guest and Member Policies/Terms of Use

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Leander Athletic Club, LLC Guest and Member Policies/Terms of Use

LAC has adopted the following policies and procedures to provide a safe, healthy, and welcoming facility for our members, their families and guests. These are subject to update by the LAC and updates will be posted on this site. These policies apply to our location facilities, whether in the outdoor areas, parking lot, waiting areas, refreshment areas, wellness or fitness areas as well.

Please read these Terms of use and comply with them voluntarily, as it is our goal to provide an awesome experience for any member, family member, or guest who may visit our Club.

The Terms of use are important to the continued operation and success of our Club, and we reserve the right to notify any member, family member, or guest if they are in violation of our Terms of Use, and take actions to seek compliance with our policies by reasonable means. Reasonable means includes suspension of your membership or guest privileges or termination of your membership in certain serious or repeated violations of policies.

Some policies will apply to specific areas as noted below. We may adopt policies applicable to a single area or event as needed.

Our goal is to provide an awesome experience for any person who enters our facility, to engage in fitness activities or wellness activities, so that they will reach their health goals and continue to return on a regular basis. These policies are designed with that goal in mind. Whenever you are engaging in exercise or wellness activities, you must be properly hydrated and continue to stay hydrated, and consider your own physical condition and any limitations on your health due to injury, age, inexperience or other factors. Therefore, we encourage you to bring water, proper attire, pace yourself, and ask for help or direction in any area. You also are free to take a break, or stop exercising or participating in any wellness activity at your own discretion, including in any class or treatment. Your health and fitness is a journey, and we believe you will find improvements with consistency, and support with the property tools and instruction we will provide to you as a resource.

General Policies apply to all areas.

 As a requirement to entry, all members, their family members, and their guests must check in at the front desk before engaging in further activity at the club. We will also use reasonable means to protect the health and safety of our members and guests and staff. Upon checking in, we reserve the right to request information about your exposure, infection, illness, sickness, disease with respect to COVID-19 and the virus that causes it, SARS-CoV-2. We will adopt policies as needed in this area based on current law, and also reserve the right to refuse admittance to any person we observe may be a health risk to others based on current information. Our club provides areas for intense workouts or wellness treatments, and you are aware of the possible risk of infection or exposure to this disease or others by attending the facility. We do not require masks at our facility at the current time, unless local or federal law requires usage and distancing in the future between participants.

• • • 1.1.  Clothing must be worn in all common areas, including shoes at all times. Clothing is defined as clothing that covers your chest and lower body, including shirts, shorts, skirts, pants, leggings appropriate for workouts if participating in Fitness Areas; and reasonable clothing sufficiently covering your body if participating in the Wellness areas.* Exceptions to this rule are that Specific Clothing, less clothing, or bathing suits are allowed in designated areas, such as bathrooms, or saunas, see below.

1. 1. 2.    Personal property. Every person including children are responsible for their own personal property whether left in their automobile, or brought into the facility, and we are not liable for any loss or damages to personal property. Lockers will be available for temporary use, however, Lockers will be cleaned out overnight and property lt will be held onsite for 48 hours then donated if not claimed promptly. In the fitness areas, the only items allowed are small towels to wipe down equipment or use while exercising, small phones or ipads (which we require your own earbuds or headphones to use), and only if small, a small container for such item, and a personal water container with a lid.

1. 1. 3.    No food, smoothies, or snacks of any type are allowed in the fitness areas and/or classrooms. Any food, smoothies, or snacks consumed onsite will be allowed at the designated snack/concession area. Please dispose of all trash at designated trash receptacles onsite. No food is allowed in the LAC Kids club, except for baby bottles, or water cups with lids for children.

1. 1. 4.    Children under the age of 18 are only allowed in the fitness or wellness areas if they are a member in good standing. Children aged 12 and under are allowed only in the entry areas and in the LAC Kids Club if they are a member. Children are not allowed to accompany their parents or other adults and ‘wait’ for the member during workouts in our entry area or in our parking lot. We do not authorize and allow any children to be on our facility grounds unsupervised or with an adult unless with a parent or guardian or caretaker at all times.

1. 1. 5.    Proper respect for others using our club is expected in encouraged. Our club will not endorse or allow disruptive members or their guests to engage in any inappropriate noise, harassment of others at the facility, such as but not limited to unwelcome interference with another person’s activities, arguments, or use of profanity. No sexual harassment or discrimination against others will be acceptable at LAC.

1. 1. 6.     We have a non-smoking/non-vaping/non tobacco use facility. Please refrain from any of these activities while at our club.

1. 1. 7.     We have a no-alcohol policy while using or visiting our facility, unless there is a special event which LAC has given permission for alcohol to be served on a limited basis under certain terms and conditions for those events. If you are allowed to consume any alcoholic beverage at our facility at a special event, and do so; we recommend you not operate an automobile, and arrange a designated drive, and that you not engage in any vigorous physical activity.

1. 1. 8.    If you have a complaint regarding these policies or any person violating these policies, please bring it to the attention of management for the LAC agents to be aware and resolve.

FITNESS/EXERCISE CLASSROOMS Policies

When using the Fitness or Exercise Classrooms, you must wipe down and sanitize the equipment and area after use to be respectful of others health as well as your own.

The equipment onsite belongs to LAC, and you are not authorized to operate the special music, sound equipment or specialty lighting in any classroom. The instructors are authorized to do so only.

Reservations are recommended for all classes if possible, and please cancel if possible to allow space for others to participate if not able to attend. We request that you arrive a few minutes early to prepare your space and equipment for a class, such as setting up your yoga mat, weights, or bike.

The warmup is important at the start of any class, and we recommend you arrive in sufficient time to participate if possible. If you arrive late, please do not disturb others.

Please wait for one class to end, and participants to leave before entering the classroom. Please wear appropriate attire, and except for yoga, shoes are required for the class. After class, please wipe down and return all equipment to its original location.

SAUNAS. For use of the Saunas, wet or dry, you must wear either workout clothing or a minimum of a bathing suit at all times. You may not enter the sauna without any covering of your body by a bathing suit or other clothing. A towel is not considered clothing.

FITNESS AREAS.

Please be respectful of others in the Fitness Areas. After use of equipment or weights, please wipe down and replace the equipment to the original settings and the weights to their original location. Please do not monopolize any certain equipment, and after certain reasonable repetitions on a specialized piece of equipment, rotate to another machine to allow others to fully benefit from various machines as well as yourself.

Members must use their own earbuds or headphones while listening to music, or talking on a cellphone. If using your cellphone will working out, please keep your conversations as quiet as possible to not disturb others.

When using equipment, please ask for assistance from a LAC agent if you do not know how to operate it, or follow the instructions where available on the machine or posted nearby. Please refrain from allowing weights to bang against each other, or allow weights on pulleys to fall on other weights to avoid damaging equipment.

Bathrooms/showers.

We will provide these areas for our members, their guests and families only. Please use the facility designated for your sex. Absolutely no photographs or videos may be taken inside our bathrooms/showers at any time. Please respect the privacy of others in these areas to the greatest extent possible so that all are comfortable in this common area.

MEMBERS

When engaging in exercise or wellness activities at our facility, you must be properly hydrated, and consider your own physical condition, and any limitations you may have due to injury, age, inexperience, or other factors. We encourage you to bring water, proper attire, pace yourself, and ask for help or direction when needed. During physical exercise at our facility, you are encouraged to take breaks, or stop exercising or participating in any activity at your own discretion. Your health and fitness is a journey, and we believe you will find improvements with consistency and support with the proper tools and instruction we will provide to you as a resource.

1. 1. • Clothing must be worn in all common areas. Shoes must be worn at all times in the entry way and smoothie bar area. Clothing is defined as clothing that covers your chest and lower body, including shirts, shorts, skirts, pants, sports bras, and leggings appropriate for workouts if participating in Fitness Areas; and reasonable clothing sufficiently covering your body if participating in the Wellness Center. Shoes must be worn at all times in the entry way and smoothie bar area.

1. 1. Personal property. Every person, including children, are responsible for their own personal property, whether left in their automobile, or brought into the facility, and we are not liable for any loss or damages to personal property. Lockers will be available for temporary use. Lockers will be cleaned out overnight and any property left behind will be held onsite for 48 hours. After 48 hours these items will then be donated if not claimed.

1. 1. Only water is permitted inside the saunas. No other beverages or food are permitted inside the saunas. 

1. 1. Children under the age of 18 are only allowed in the fitness or wellness areas if they are a member in good standing. Children aged 12 and under are allowed only in the entry areas and in the LAC Kids Club if they are a member. Children are not allowed to accompany their parents or other adults and ‘wait’ for the member during workouts in our entry area or in our parking lot. We do not authorize and allow any children to be on our facility grounds unsupervised or with an adult unless with a parent or guardian or caretaker at all times.

1. 1. Proper respect for others using our club is expected in encouraged. Our club will not endorse or allow disruptive members or their guests to engage in any inappropriate noise, harassment of others at the facility, such as but not limited to unwelcome interference with another person’s activities, arguments, or use of profanity. No sexual harassment or discrimination against others will be acceptable at LAC.

1. 1. We have a non-smoking/non-vaping/non tobacco use facility. Please refrain from any of these activities while at our club.

1. 1. We have a no-alcohol policy while using or visiting our facility, unless there is a special event which LAC has given permission for alcohol to be served on a limited basis under certain terms and conditions for those events. If you are allowed to consume any alcoholic beverage at our facility at a special event, and do so; we recommend you not operate an automobile, and arrange a designated driver, and that you not engage in any vigorous physical activity.

1. 1. If you have a complaint regarding these policies or any person violating these policies, please bring it to the attention of management for the LAC agents to be aware and resolve.

1. Cancellation Policy: To cancel this membership you must provide a written cancellation request which must be received 30 days before your next payment in person at LAC. Your account must be in good standing to cancel.
2. LAC reserves the right to increase any dues annually on the basis of up to 3% per year without requiring any member to re-execute any contract. Any increase over this amount will be agreed to in writing between parties.
3. Reservations are required for all classes. 

We request that you arrive a few minutes early to prepare your space and equipment for a class, such as setting up your yoga mat, weights, or bike.

1. 11.  TERMINATION: Your membership may be automatically terminated if you fail to follow any term and condition of this contract including posted rules onsite, if you fail to pay as agreed, or in the sole discretion of LAC management

.12. NO SHOW/CANCELLATION POLICY

1. : Effective August 1, 2022, there is a

 no show/cancellation policy

. Please only book a spot for a class you know you will be present at.

• • If you are signed up for a class and do not cancel at least 6 hours prior to that class time, you will be charged $12. 

• If you NO SHOW to a class that you registered for you will be charged $12.

      13.  GENERAL RULES AND REGULATIONS FOR ALL MEMBERS: LAC in its sole discretion reserves the right to refuse to admit or request at any time that any  member or member’s guest to leave the premises if any of the following rules are violated without any prior notice to member, and to update these rules. No member is permitted to train another member for compensation, only LAC Trainers or Employees are allowed to train members. No member shall be disruptive,  disorderly, loud, harassing, or abusive. No solicitation by members or guests is permitted in or around the LAC facility. Appropriate, clean workout clothes and athletic  shoes are required, including a workout towel. No bare feet, sandals, or street shoes are allowed in workout areas. No reckless use or abuse of the equipment will be allowed. No food items or shakes allowed in the workout areas. No glass containers allowed. Personal items and belongings should be locked while not in use. LAC owns all  lockers and has the right to remove any lock left on lockers overnight. Proper identification and proof of membership may be required by LAC stall. Headphones are required for personal music. No loud, offensive, distracting or abusive communication or language is allowed by members. You agree to maintain your own automobile liability and personal property insurance to insure your vehicle and personal property.

14. MEDIATION: You agree that you will submit any dispute you have with LAC to mediation in an attempt to resolve it, prior to bringing any dispute against LAC , its owners, agents, employees or assigns.

15. TERMINATION: Your membership may be automatically terminated ii you fail to follow any term and condition of this contract including the posted rules onsite, if you fail to pay as agreed, or in the sole discretion of LAC management your conduct is improper or harmful to the best interest of LAC and its members. Termination is effective when you are provided a written notice to you personally or you receive a written notice at your address.

16. MEMBERSHIP LEVEL CHANGE: Membership levels can be changed at any time. In order to be effective for the subsequent month, written notice of the request must be  received by at least 15 days prior to the month of the upgrade/downgrade in person, by mailed notice to LAC to190 N. Bagdad Road, Bldg. D, Leander, Tx. 78641 5) RENEWAL RULES/ACCOUNT TERMINATION: To cancel this membership, you must provide written request to cancel, which must be received by at least 30 days  before your next payment is in person, AT LAC. Your account must be in good standing in order to cancel.

17. GUEST POLICY: At its sole discretion, LAC may adopt a fee for member’s guests to pay each time they visit the club. Any guest must sign a release prior to entering the facility and engaging in activity at the LAC facility.

FITNESS/EXERCISE CLASSROOMS POLICIES

1. When using the Fitness or Exercise Classrooms, you must wipe down and sanitize the equipment and area after use to be respectful of others health as well as your own.

2. The equipment onsite belongs to LAC, and you are not authorized to operate the special music, sound equipment or specialty lighting in any classroom. The instructors are authorized to do so only.

4. The warm up is important at the start of any class, and we recommend you arrive in sufficient time to participate if possible. If you arrive late, please do not disturb others.

5. Please wait for one class to end, and participants to leave before entering the classroom. Please wear appropriate athletic attire. After class, please wipe down and return all equipment to its original location.

6. YOGA attire. For Yoga classes, please wear comfortable, stretchable clothes that are easy to move in. Please do not wear shoes, inappropriate clothing, large jewelry, or perfumes. If you remove your t-shirt or shoes in the Yoga class, you must put those items back on while existing the Yoga class. Women are required to wear an appropriate sports bra if they remove their t-shirt. Yoga instructors will only assist you in poses only if you consent to being touched for Yoga poses or practices. This is completely voluntary and not a requirement to participate in Yoga class.

7. CYCLING. For Cycling classes, the instructors may opt to use music and specialized lighting to enhance the event. You should not participate in these classes if you have been diagnosed with epilepsy, or if you have sensitivity to lighting and music that are used in this activity. Cycling shoes are not required as our bikes are able to accommodate any type of cycle or tennis shoe.

8. SAUNAS. For use of the Saunas, you must check-in at the front desk prior to using the saunas, and/or sauna lounges. Once you have finished your sauna session, you must check out at the front desk and return on towles or robes borrowed during your session. you must wear either workout clothing or a minimum of a bathing suit at all times. You may not enter the sauna without any covering of your body by a bathing suit or other clothing. A towel is not considered clothing.

9. TOWEL AND ROBE RENTALS: If a towel or robe is not returned to the front desk prior to leaving LAC, you will be asked to return it, or charged the retail price for the item if you wish to keep it.

FITNESS AREAS.  

Please be respectful of others in the Fitness Areas. After use of equipment or weights, please wipe down and replace the equipment to the original settings and the weights to their original location. Please do not monopolize any certain equipment, and after certain reasonable repetitions on a specialized piece of equipment, rotate to another machine to allow others to fully benefit from various machines as well as yourself.

1. Members must use their own earbuds or headphones if they wish to listen to their own music, or talking on a cellphone. If using your cellphone will working out, please keep your conversations as quiet as possible to not disturb others.

2. When using equipment, please ask for assistance from a LAC agent if you do not know how to operate it, or follow the instructions given by a trainer of LAC. Please refrain from dropping weights, or allow weights on pulleys to fall on other weights to avoid damaging equipment.

Snack/Concession & Smoothie area.

You may bring your own snacks or drinks into this area as desired; however, we encourage you to use this area to refuel before, during or after a workout. We will strive to have suitable beverages, snacks, and smoothies to purchase to make your experience more convenient and beneficial onsite. However, you are not required to purchase our products. Any products or beverages you purchase are at your own discretion.

Bathrooms/showers.

We will provide these areas for our members, their guests, and families only. Absolutely no photographs or videos may be taken inside our locker rooms or showers at any time. Please respect the privacy of others in these areas to the greatest extent possible so that all are comfortable in this common area.

Leander Athletic Club (LAC) Pregnancy Policy Leander Athletic Club (LAC) is committed to providing a safe and supportive environment for all its members, including pregnant women. This policy is designed to ensure the well-being and comfort of expectant mothers while promoting a healthy and active lifestyle during pregnancy. General Guidelines:

1. Consultation with Healthcare Provider:

Before engaging in any exercise regimen, pregnant members are strongly encouraged to consult with their healthcare provider to assess their individual fitness levels and determine the suitability of specific activities.

2. Exercise Modifications:

Pregnant women should inform fitness instructors about their condition, allowing for appropriate modifications to exercise routines to accommodate their changing needs and ensure safety. Listen to Your Body: Members are advised to pay close attention to their bodies during workouts. If any exercise causes discomfort or pain, it should be discontinued immediately, and guidance sought from fitness staff.

3. Hydration and Nutrition:

Staying adequately hydrated and maintaining a nutritious diet are crucial during pregnancy. Pregnant members are encouraged to bring water and snacks to the facility and consume them as needed.

4. Comfortable Attire:

Wearing comfortable and breathable workout attire is recommended. Supportive footwear is essential, especially during activities that involve weight-bearing exercises.

5. Group Classes:

Pregnant members may participate in group fitness classes with modifications as suggested by instructors. It is essential to inform class instructors about the pregnancy for tailored guidance. Special Considerations: 6. Limitations on Certain Activities: Activities with a high risk of falling, abdominal trauma, or excessive joint stress may need to be modified or avoided. Members should consult with fitness staff for guidance

7. Sauna and Hot Tub Usage:

Pregnant members are advised to refrain from using saunas and hot tubs due to the potential risk of overheating, which may be harmful to the developing fetus.

8. Regular Check-ins:

Periodic check-ins with healthcare providers are encouraged to monitor the progress of the pregnancy and adjust exercise routines accordingly.

9. Membership Freeze Option:

Freezing Membership: Pregnant members have the option to freeze their membership for a designated period, allowing flexibility during pregnancy. A nominal fee of $30 per month will apply. Acknowledgment: By continuing to attend Leander Athletic Club during pregnancy, members acknowledge that they have read and understood the Pregnancy Policy. LAC reserves the right to update or modify this policy as necessary to ensure the safety and well-being of all members, including pregnant women. Note: The specific details such as the fee for freezing membership and any other amounts should be determined based on the club’s existing policies and practices.

CANCELLATION AND REFUND NOTICE.

(1) ‘NOTICE TO PURCHASER;  DO NOT SIGN THIS CONTRACT UNTIL YOU READ IT OR IF IT CONTAINS BLANK SPACES.”

(2) “IF YOU DECIDE YOU DO NOT WISH TO REMAIN A MEMBER OF THIS HEALTH SPA, YOU MAY CANCEL THIS CONTRACT BY MAILING TO THE HEALTH SPA BY MIDNIGHT OF THE THIRD BUSINESS DAY AFTER THE DAY YOU SIGN THIS CONTRACT A NOTICE STATING YOUR DESIRE TO CANCEL THIS CONTRACT.  THE WRITTEN NOTICE MUST BE MAILED BY CERTIFIED MAIL TO THE FOLLOWING ADDRESS: LAC at 190 N. Bagdad Road, Bldg. D, Leander Tx. 78641. “

(3) ‘IF THE HEALTH SPA GOES OUT OF BUSINESS AND DOES NOT PROVIDE FACILITIES WITHIN 10 MILES FROM THE FACILITY IN WHICH YOU ARE ENROLLED, YOU MAY:

A. CANCEL THIS CONTRACT BY MAILING BY CERTIFIED MAIL A WRITTEN NOTICE STATING YOUR DESIRE TO CANCEL THIS CONTRACT, ACCOMPANIED BY PROOF OF PAYMENT ON THE CONTRACT TO THE HEALTH SPA AT THE FOLLOWING ADDRESS:  LAC AT 190 N. BAGDAD ROAD, BLDG. D, LEANDER, TX. 78641.

B. FILE A CLAIM FOR A REFUND OF YOUR UNUSED MEMBERSHIP FEES AGAINST THE BOND OR OTHER SECURITY POSTED BY THE HEALTH SPA WITH THE TEXAS SECRETARY OF STATE.  TO MAKE A CLAIM AGAINST THE SECURITY PROVIDE A COPY OF YOUR CONTRACT TOGETHER WITH PROOF OF PAYMENTS MADE ON THE CONTRACT TO THE TEXAS SECRETARY OF STATE.  THE REQUIRED CLAIM INFORMATION MUST BE RECEIVED BY THE SECRETARY OF STATE NOT LATER THAN THE 90th DAY AFTER THE DATE NOTICE OF THE CLOSURE OR RELOCATION IS FIRST POSTED ON THE SECRETARY OF STAT’S INTERNET WEBSITE.

(4) ‘IF YOU DIE OR BECOME TOTALLY AND PERMANENTLY DISABLED AFTER THE DATE THIS CONTRACT TAKES EFFECT, YOU OR YOUR ESTATE MAY CANCEL THIS CONTRACT AND RECEIVE A PARTIAL REFUND OF YOUR UNUSED MEMBERSHIP FEE BY MAILING A NOTICE TO THE HEALTH SPA STATING YORU DESIRE TO CANCEL THIS CONTRACT.  THE HEALTH SPA MAY REQUIRE PROOF OF DISABILITY OR DEATH.  THE WRITTEN NOTICE MUST BE MAILED BY CERTIFIED MAIL TO THE FOLLOWING ADDRESS: LAC AT 190 N. BAGDAD ROAD, BLDG. D, LANDER TX. 78641.

Refund Calculation: If you cancel your membership under the above sections, you will receive a prorated refund calculated by multiplying the number of months remaining on your term by the gross monthly payment, which is arrived at by adding your prepaid dues due and initiation fee divided by the total number of months in your prepaid term.

You may also be entitled to file a claim for a refund of your unused membership fees against the bond or other security posted by LAC with the Texas Secretary of State. To make a claim against the security, send a copy of your contract, together with proof of payments made on the contract to the Texas Secretary of State. The written notice must be mailed by certified mail to the following address: Office of the Secretary of State, Statutory Documents Section, P.O. Box 12887, Austin, TX 78711-2887.

You are entitled to a receipt for your payment.

Leander Athletic Club (LAC) Membership Refund Policy Leander Athletic Club (LAC) understands that unforeseen circumstances may arise, leading members to relocate, experience permanent disability, or face unfortunate events such as death. In recognition of these situations, LAC has established a Membership Refund Policy to provide a fair and reasonable resolution for affected members. Eligibility Criteria: This policy applies to LAC members who have paid their annual membership fees in full and subsequently face one of the following situations: – Moving of Residence: Members who need to relocate to a new residence that is beyond a reasonable commuting distance from Leander Athletic Club facilities. – Permanent Disability: Members who experience a permanent disability that prevents them from participating in club activities. – Death: In the unfortunate event of a member’s passing. Refund Percentage: Under this policy, members meeting the eligibility criteria will be entitled to a refund equal to half (50%) of the remaining annual membership fees. The remaining membership fees are calculated based on the unused portion of the annual membership period. Application Process: To initiate the refund process, eligible members or their authorized representatives must submit a written request to the LAC administration along with supporting documentation, such as proof of residence change, medical records indicating permanent disability, or a death certificate. Deadline for Refund Requests: Refund requests must be submitted within 30 days of the occurrence of the eligible event (e.g., relocation, disability, death). Review and Approval: The LAC administration will review each refund request on a case-by-case basis. The decision to grant a refund will be based on the provided documentation and adherence to the eligibility criteria. Payment Process: If the refund request is approved, LAC will process the refund within 45 days of receiving the request. The refund will be issued using the same method of payment used for the original membership fee. Exceptions: This policy applies specifically to members who have paid their annual membership fees in full. Members with outstanding dues or fees will not be eligible for refunds until all outstanding balances are settled. Policy Review: This policy will be reviewed periodically, and amendments may be made as deemed necessary by the LAC administration. By participating in LAC and paying the annual membership fees, members acknowledge and agree to the terms and conditions outlined in this Membership Refund Policy.